Hickory Hills Elementary Board and Membership Meeting–April 6, 2015
In Attendance: Michelle Benzen, Lori Chisholm, Sarah Dorrel, Michele Douglas, Lisa Ebisch, Tonya Fisher, Abby Kleiboeker, Maggie Krogh, Amanda Langsford, Kim Mayer, Sarah Odom, Barb Ray, Beki Rhein, Emily Russell, Tia Ruth, Jody Schaad, Tamara Scully, Sara Swaim, Renee Thornton, Hillary West
Lori Chisholm, PTA President, called the meeting to order at 6:31 PM.
The March 2015 minutes were approved as written.
Mrs. Odom, Principal’s Report –
- Construction Update – The walls are up and they are working on the rooftop. The structure is not a FEMA structure but it is a tornado structure. The structure is large enough to fit the entire elementary in the event of a tornado. An official visited the school and reviewed tornado procedures with Mrs. Odom. All shelter areas were considered safe and he suggested pulling down the gate in the elementary hallway for extra protection.
- There has been one significant behavior incident since the February meeting.
- We are still above 95% on attendance.
Lori Chisholm, President’s Report –
- PTA Officers, Mrs. Odom and Lisa and Paul Ebisch attended Founder’s Day.
- PTA and PTSA split the cost of a table at the Teacher of the Year Banquet to be held by the SPS Foundation on April 20th.
- PTA hosted the April SCPTA meeting. Mrs. Odom greeted and Lori had the opportunity to highlight our PTA to the group. Thank you to everyone in attendance, the Hospitality team for the food table, Mrs. Loudis and the 2nd/3rd graders who sang, and Mrs. Cunningham’s 5th graders that prepared flower table decorations.
- PTA will be sending two of next year’s officers, Maggie Krogh and Tia Ruth, to Independence the weekend of April 17th for the MOPTA Spring Leadership Conference.
- PTA provided 4 volunteers that helped with Spring Pictures and classroom composites.
- Thank you to the Rankin family and Jersey Mike’s for a successful Spirit Night. They donated extra on top of the amount earned that evening to PTA, and we appreciate their generosity.
- Scrip cards are available to purchase tonight. Remember Scrip for Teacher Appreciation gifts as well.
- Book Fair - Lori is in need of volunteers for the Book Fair in May to get the books on the tables. Each child from the 3 classes that won Box Tops will be awarded $5 to use at Book Fair. Please sign-up to help with those classes if available as every student will have money to spend.
- Go vote – School Board elections are tomorrow (4/7). Three spaces need to be filled. Go to the link on the PTA website to find out more about the candidates.
- The Clothing Bank closes April 30th. They need shorts and capri pants in sizes 4T-4X. Big need is girl’s clothes sizes 8-12 and all men’s sizes shorts. Other needs are black and white trash bags, no show socks, t-shirts and underwear (bikini/boy shorts in Girls 6-10 and boxer briefs in Boys 6 to Men’s XL). Donations can be dropped off on Thursdays 9-5. SPS General Services will pick-up dropped off items at school. Let Lori or Lisa Ebisch know so a pick-up can be scheduled. April 30th is the last volunteer day. Volunteer times are either 3-5 or 9-2.
- Class “Gift” – In the February meeting, we heard of two potential needs – Book Sets and Computers. Both of those needs have been met at this point, so we have been exploring other ways to use our funds. A need for risers was brought to our attention, as the elementary has to borrow from the middle school. The quote we received came back at approximately $10,000 for a set of 4 step risers. The executive committee discussed and feels like this is too much to spend on one item that may not be a major necessity. We are waiting for another quote. We want to be mindful of the school’s needs and make good decisions with the money used through our fundraising efforts. If we do not identify anything needed this year then we will save the money for a necessity in the future.
Michele Douglas, Treasurer’s Report – Ending balance for March was $27,116.75. Income included $350 for the Letter Campaign making for a grand total of $3,910. $498.71 for Spirit Nights and $73 in Spirit Wear. Expenses included $75 in Cultural Arts for Petra Ballet and Doug Cramer, Meteorologist, $ 212.50 in Hospitality, $276 for a Leadership Conference and $175 for a Teacher Banquet.
Sara Swaim, Spring Fling – Spring Fling is this Friday. Homerooms parents are asked to request for parents to send in ticket pre-order forms if they can – they will be accepted until Wednesday. We have 36 volunteers so far. 21 silent auction baskets and quite a few raffle items are ready to go.
Hillary West, Box Tops – The last collection raised over $900. The top 3 class winners are Williams, Demel/Price, and Stone. Each child in those classes will get a $5 Book Fair gift certificate.
Tamara Scully, Teacher Appreciation Week (May 4-8) – This year will be an Oscar theme. Meals will be provided to the teachers (Monday – breakfast and Wednesday – lunch), and they will receive small gifts. There will also be a raffle everyday to win a bigger item. Lots of surprises are in store for them! Tamara is in need of anyone that is willing to provide baked goods for the meals. Also, she has a list of teacher classroom needs if anyone would like to review it for teacher appreciation gift ideas.
Tonya Fisher, Field Day – Field Day will be May 19th. In the past, elementary and middle school joined efforts on gym usage and bounce house rentals on this day. This year, the middle school will not be joining us in those efforts so we will need to provide the bounce houses without splitting the cost. We will have full usage of the elementary and middle school gym, which will provide extra space in the event of rain. There will also be new track and field activities this year provided with the assistance of Coach Allen. Food will be contracted out at approximately $900. We will need $700 more in the budget to provide the bounce houses since that is no longer a shared responsibility.
Renee Thornton motioned to increase the Field Day budget to $2,400 by taking the money out of Reserve and moving it to Field Day. There was a second and the motion carried.
Income has to be increased as well to accommodate the increase in expense. The Spartan Sprint line item was selected to increase from $3,000 to $3,700 since we made at least $700 more than budgeted in this area.
Mrs. Odom motioned to increase the Spartan Sprint income budget to $3,700. There was a second and the motion carried.
Jody Schaad, PAC Meeting Report – The “Envisioning Excellence” process and “Imagine SPS” process were presented. Dr. Hackenworth stated that we would see some of the changes from these processes by August. They discussed that it is estimated that children today will have 10-15 careers in a lifetime and we need to prepare kids for this. The IGNITE program was also presented which is blended and integrative project based learning.
- The next Kindergarten play date will be April 14th at 5:00 in the library.
- The last PTA meeting of the year will be May 4that 6:30. Location TBD (Library or Commons Area). All chairs and co-chairs are encouraged to attend. New officers will be installed.
Lori Chisholm adjourned the meeting at 7:26 PM
Emily Russell, PTA Secretary