Hickory Hills PTA

every Child; one Voice

Board and Membership Minutes — January

by Lori - January 13th, 2015

Hickory Hills Elementary Board and Membership Meeting—January 12, 2015

In Attendance: Lori Chisholm, Dana DeBlanc, Sarah Dorrel, Michele Douglas, Lisa Ebisch, Lori Enyart, Lisa Hyde, Abby Kleiboeker, Maggie Krogh, Amanda Langsford, Sarah Langston, Sarah Odom, Barb Ray, Beki Rhein, Kristin Rohrer, Emily Russell, Tia Ruth, Jody Schaad, Anna Shcherbyna, Sara Swaim, Hillary West

Lori Chisholm, PTA President, called the meeting to order at 6:32 PM.

The December 2014 minutes were approved as written.

Mrs. Odom, Principal’s Report:

  • Hickory remains second to Sequiota in attendance.  Eight discipline incidents have been recorded this year so far.
  • Teacher of the year nomination forms are available on the SPS website, and Lori will also add the form to the PTA website.
  • Construction began the week before holiday break.  They have been working on compaction testing to make sure the ground doesn’t settle before the foundation goes in.  They are also working on the electrical.  We hope to be in the new addition by August.
  • There is now a buzzer system by the front door for visitors to use when entering the building.  The system is in use from 8:15 AM -2:30 PM.
  • Summer school will be offered this summer at Hickory, and only Hickory students will attend at our school.  Summer school will begin June 1 and will run for a month for 5 days a week from 8:50 AM -2:30 PM.  Bus service will be available for students that live more than 1 ½ miles out.  Breakfast and lunch will be served.  Project Based Learning (PBL) will be the curriculum format.

Lori Chisholm, President’s Report:

  • Greenhouse – PTA helped purchased LED lights for the Greenhouse with a $1,000 donation in December.  The lights are about to be installed.  Mr. Johnson was very appreciative of our generosity.
  • Nominating Committee – 3 individuals need to be nominated for the Nominating Committee in compliance with our bylaws so they can name individuals for officer vacancies for 2015-2016.  We need nominations for Vice President, Treasurer and Secretary.  The Nominating Committee Chairperson’s job will be to bring before the membership the names as a motion at the March meeting to elect officers for next year.  The membership offered Sarah Langston, Tamara Scully and Lisa Ebisch as candidates.

Lori Chisholm received a motion to elect Sarah Langston, Tamara Scully and Lisa Ebisch to serve as the Nominating Committee.  There was a second and the motion carried.

  • Letter Campaign – The letters for the Letter Campaign will go home Thursday with students.  Our goal for the Letter Campaign is $3,500.  We are working with Mrs. Odom to determine where best to use our funds.
  • Spirit Nights – Spirit Day/Night for Wendy’s will be January 27th anytime from 10 AM – 10 PM (inside or drive through).  You will need the voucher to get credit.  There is an extra to share with friends/family. Culver’s Spirit Night will be February 24th from 5-8pm. PTA is falling behind on these spirit nights and we need parent and teacher support.
  • SCPTA Founder’s Day – The banquet will be March 5th at KHS.  This year’s HHPTA volunteer of the year that will be recognized at the banquet is Lisa Ebisch.
  • PTA Closet – This closet is now located in the hallway leading out to the playground while construction is underway.

Michele Douglas, Treasurer’s Report:  Ending balance for December was $21,098.27.  Income for December: Scrip – $3094.08 (lots of gift cards sold) and Spirit Night at Chuck E. Cheese – $36.54.  We still need to raise $605 in Spirit Nights.  Expenses for December: Acquisitions – $135, Chat and Chew Income – $548.59 – still need to pay Barnes and Noble invoice, Holiday Baskets – $490, Teacher Gifts/Holiday Lunch – $151.17 – $94.44 is to be reimbursed by a meal sponsor, Teacher Appreciation – $61.83 and Greenhouse – $1000 for greenhouse lights.

Maggie Krogh, Valentine Party Info: Parties will be Thursday, February 12th at 1:30.  Homeroom parents need to contact party volunteers to remind them about the party.  It is a wear pink and red spirit day.

Lisa Hyde, Chat and Chew: 5th grade only has 3 kids signed up.  All other grades have good participation.  4th grade could use more parent volunteers.  5th grade has no parent volunteers and could use some.  Let Lisa know if interested in volunteering.

Hillary West, Box Tops: The next collection will be February 10th.  Box Tops will be due from homeroom parents by February 17th.  The top 3 classes will be awarded.  A check was received from the last collection for $1,197.

Lori Enyart, RIF: Books will be picked up on February 10th for the next distribution.   She would like to get them distributed to kids before Spring Break.

Sara Swaim, Spring Fling: Spring Fling is April 10th.  She needs lots of volunteers to do small tasks. Please let her know if interested in helping.


Emily Russell – Mr. Johnson in the Greenhouse is in need of volunteers on Mondays and Wednesdays from 8 AM -11 AM.

Lisa Ebisch – She has received a suggestion on the Holiday Food Basket drive to limit the boxes to 2 per family.  Some houses to do not have the space for more than 2 boxes, and it can be cumbersome for the volunteers to deliver more than 2 large, heavy boxes per family.   Excess food donations could potentially be picked-up by a food pantry.

Lori Chisholm adjourned the meeting at 7:13 PM.

Emily Russell

PTA Secretary

Volunteer of the Year

by Lori - January 12th, 2015








Lori Chisholm, PTA president, presents Lisa Ebisch with the 2014-2015 Volunteer of the Year Award.



Congratulations to Lisa Ebisch for being chosen as our Volunteer of the Year of PTA volunteers for the 2014-2015 school year.  Her accomplishments will be honored and celebrated at the annual SCPTA Founder’s Day Banquet at Kickapoo High School on March 5.

A HUGE THANK YOU to ALL our wonderful volunteers!  You all make our PTA such a wonderful success.

PTA Meeting 1/12/15

by Lori - January 12th, 2015







Jan 2015 Agenda

Meeting tonight–6:30 in the Library. We will be electing a committee.  We’ll need a quorum of 12 in order to vote/elect. Please come as you are able.

K-PREP Play Group

by Lori - January 9th, 2015

Will your child go Kindergarten at HHE in August?  If so, please join Parents as Teachers and Community Partnership for K-PREP, a monthly play group just for 2015-2016 incoming Kindergarteners at HHE.   Fun parent-child activities will be done to help build important school-readiness skills. K-PREP will take place in the HHE Library.  Please park in the back and use the back entrance.


Renee Thornton, Parents as Teachers for HHE and HHPTA Member


Green House Meeting

by Lori - January 5th, 2015









Volunteers are needed in the greenhouse starting in January.  Mr. Johnson will host an informational meeting on Wednesday, January 7 at 9:30 in the greenhouse.  Please come if interested.  Volunteer shifts are typically one day a week from 8-11 am with flexibility.

Goodbye 2014….Hello 2015.

by Lori - December 30th, 2014
Thanks for a great 2014, HHPTA leaders, members, and friends. We have lots to be grateful for at HHE!

Looking back, we’ve accomplished a lot of good things together through the PTA that I’d like to share.

PTA had a successful membership campaign, which brought new families, teachers, and leaders to our organization. I have enjoyed meeting several parents who are new to HH.

PTA organized its first ever 5K/10K event, The Spartan Sprint, in October, which brought in about half of our fundraising goal for the year. It was a fun day and everyone seemed to enjoy the day outside.

I have seen an increased attendance in our monthly meetings, with new chairpersons leading our committees. It’s encouraging to see more participation among our families. We need more of that!!

Our annual events–Fall Book Fair, the Fall Clothing Drive, and Holiday Baskets–were once again successful due to our leaders, volunteers, and participants. Thank you!

In December, PTA helped our Green House with a donation of $1000 to aid in the purchase of LED lights which will help the plants during the winter months. I hope to share some pictures of the addition on Facebook soon.

There is more to do in 2015–Chat and Chew, Spring Fling, another Book Fair, and a Winter Letter Campaign. I hope you’ll consider your part as more information comes to you in the coming weeks.

We will also be focusing on electing new officers for the 2015-2016 year. We will be forming a Nominating Committee in January to help with the task of having the new board in place by our March meeting.

Enjoy the rest of winter break.  See you soon, and here’s to a great 2015!

Lori Chisholm, PTA President

Yearbook Pics Needed

by Lori - December 16th, 2014

Hi All,

This is a friendly reminder that we could really use your help in capturing photos of the classroom Christmas parties on Thursday, December 18. If you plan to attend the party please take your camera along and capture 5-10 shots with 3 or more student’s in each photo.  A regular camera is preferred over a cell phone camera.  Pictures of the staff are great too.  Once you have the photos taken, uploading to the community Lifetouch page for Hickory Hills is easy. 

  • Simply use this link: community.lifetouch.com .
  • The site will quickly walk you through the steps.  When prompted enter the Community Image Upload Site Access Code: CTBXZM
  • A folder is created in the Community Upload Site for each teacher.  Please open the teacher’s folder and load your photos there. 
You may use this same code to load other pictures you take while at school and for the Valentine’s Day party. 
Please upload photos as the year progresses. For example – upload the holiday party photos right after the party so you know they are backed up and available for layout.
Thank you for your time, contributions and dedication to making this yearbook great for the students and staff of Hickory Hills. Please let me know if you have any questions.
Kind regards,
Abby Biggers

Happy Holidays from your PTA Executive Team

by Lori - December 12th, 2014

As we prepare for one more week of school in 2014, PTA wanted to remind you all of a few announcements for your consideration:

Monday, December 15- This is the deadline to submit the Chat & Chew Form for 2015.  (The informational letter and book lists/prices for grades 2-5 are also included with the form).  We need Chat and Chew volunteers as well.  Parent or grandparent volunteers are assigned a group of readers, and are asked to read the books and lead the book discussions once or twice per book.  If you are interested in participating, we would love to have you!

We also need a few volunteers Monday morning.  Because construction on the new elementary wing will be underway soon, PTA needs to box items from our PTA closet and clear out our belongings from that room before the 18th.  If you have a few minutes to spare Monday morning and can help pack, please come to the teacher workroom after drop off and we’ll put you to work.

If you are wanting gift cards for the holidays, Brandy Hickman will be placing an order Monday at 11AM so we have the delivery by Thursday at our holiday parties. If you would like to order anything go to http://www.shopwithscrip.com and let Brandy know @ brandylaneh@sbcglobal.net, or text 861-6682, or go on the website (it is very easy – print a receipt, send a check and connect to HH by using our code number which is 8D852E8414128).  Happy Shopping.

Tuesday, December 16– Tuesday we sort and assemble holiday baskets for 10 families we are helping through Crosslines.  Lisa Ebisch, Charitable Giving Chair, needs volunteers to help in the little gym that morning beginning at 9:30 SHARP!   Drivers are also needed to deliver items that same day.  Plan to have a person with you for the delivery portion.

Wednesday, December 17–We are fortunate to have a wonderful Hospitality team who will provide a luncheon and gifts for our teachers on Wednesday.   Thank you Tamara and Amanda!


The time for the Winter Concert has changed to 9:00 a.m. (It was previously announced in PTA meeting that the assembly would begin at 8:30).  Middle school performance groups and 4th/ 5th graders will bring us a holiday concert.   Parents are invited to attend.  The assembly is in the MIDDLE SCHOOL GYM.

Later that day, holiday parties start at 1:30 in the classrooms.  Parents are invited to come to the parties and take pictures for the yearbook.   There will be parking in the back for parents.  Thursday the 18th is the final day of school for students and the beginning of Winter Break.

Friday, December 19:  No school for students.  Later, there is a Glendale Basketball game at GHS.  It is HH Feeder Night.  Students who wear their HH shirt will get in free.  Tip off is 7:30.

As you can see, next week will be busy for students, parents, and teachers.  PTA appreciates all of you and how you have contributed your time and resources this semester to make our school the best it can be.  PTA couldn’t exist without our families and teachers.  We thank you.

Our next meeting will take place Monday, January 12, 6:30 in the HH Library.  We will be bringing an item of business before the membership for a vote regarding a purchase for the school.  Please mark your calendars and attend this important time.  Your voice is important.

From all of us, happy holidays to you and your families.  Be safe and we’ll see you in the new year.

Lori Chisholm, President

Maggie Krogh, VP

Michele Douglas, Treasurer

Emily Russell, Secretary

Board and Membership Meeting Minutes–December

by Lori - December 9th, 2014

December 8, 2014

In Attendance:  Lori Chisholm, Michele Douglas, Lisa Ebisch, Tonya Fisher, Brandy Hickman, Lisa Hyde, Abby Kleiboeker, Sarah Langston, Kim Mayer, Sarah Odom, Barb Ray, Kristin Rohrer, Emily Russell, Tia Ruth, Jody Schaad, Tamara Scully, Amanda Squires, Sara Swaim, Renee Thornton, Hillary West, Susie Wieland, Anna Scherbyna

Lori Chisholm, PTA President, called the meeting to order at 6:32 PM.

The November 2014 minutes were approved as written.

Mrs. Odom, Principal’s Report:  Hickory Hills is second to Sequiota in attendance.  Three discipline incidents have been recorded so far this year.  Glendale Boys’ Basketball Feeder Night for Hickory Elementary will be Friday, December 19.  She is going to try to get the basketball players to come to the school next week to eat lunch with the kids and read to them in their classrooms.  Areas of need where PTA could potentially contribute with funds:

  • Classroom Computers – Some classrooms are without computers and some have more than others so the goal it equip all classrooms with computers.
  • Book Sets – Classes have been following the new district initiative on guided reading.  As a result, students have already read all book sets that were planned to last through the end of the year.  Book sets are needed for K-2 and 3-5.  A donor has been secured for one set but another is needed. Book sets average approximately $4,000-$5,000 per set.
  • Greenhouse – Mr. Johnson would like to install an LED lighting system in the greenhouse.  The lighting system would help to nurture the plants through the winter months.  He has secured a donor that will match $1000.

Construction Update – Plans went to bid and results came in as expected.  Construction should start at the beginning of the year with hopes to be in the new building at the beginning of next school year.

Lori Chisholm, President’s Report:  Discussion with the group following Mrs. Odom’s need requests to determine how to spend PTA money this year.  Tia Ruth motioned for PTA to pay $1,000 from the Technology/Green Fund to give to the Greenhouse for the LED light system.  There was a second and the motion carried.


  • Cultural Arts Assembly – December 5 – Jessica Hartman, Miss Missouri 2014, spoke on building character.  She stayed afterwards and visited classrooms.
  • The digital directory is live (dir.hhpta.org).  Review contact info and submit corrections to Sarah Langston via the feedback link.  There is a link to the directory on the hhpta.org website under “Relevant Sites”.  Use this website and Facebook as resources for PTA information.
  • Take pictures at holiday parties. Email pictures to Abby Biggers at arbiggers@yahoo.com.  Try to include 3 or more kids in each picture.
  • SCPTA meeting – Kids First Town Hall Meeting was held on December 3 at McBride.  Legislators (reps for Sen. Roy Blunt, Sen. Claire McCaskill and Rep. Charlie Norr) were given the opportunity to discuss issues that MOPTA believes need immediate focus and attention when the legislative session begins in January.  The back of the agenda includes the MOPTA Legislative Platform for 2015.
  • Share Awesome Webinar – Conversations parents need to have with kids when it comes to making good decisions on the internet is up on YouTube.  A link to the 1 hour webinar is on the HHPTA website under “In Case You Missed It”.
  • RIF Event – The ninth annual cookie sale in conjunction with the Springfield Christmas Parade is on December 13.
  • MOPTA has announced that our school unit is in good standing for the 2014-2015 year. Several requirements must be met to keep our good standing.  Thank you to the officers for getting these requirements into our local council and state PTA before the deadlines.
  • The letter campaign will be in January to add to our Major Fundraising goal of $10K.  PTA may be able to help with some of the school’s needs pending approval from the membership.  We will need to receive a motion to designate if letter campaign funds should go to a specific need, once that need is selected by PTA.
  • Spring Fling planning will begin at the front of the year.  Help on the planning committee is needed.  Let Lori know if anyone is interested in helping. 2 chair people are in place.

Michele Douglas, PTA Treasurer: For November, the Spartan Sprint YTD number is $4421.46.  We are waiting to receive a bounce house invoice.  Income includes Scrip orders, Spirit Nights and Target.  A payment was made for Spirit Wear. Expenses included $150 in Acquisitions for Mrs. Hite’s classroom rug, Book Fair Invoice, Chat and Chew orders, Miss Missouri Cultural Arts Assembly, Hospitality – P/T Conference Food for Teachers, SCPTA dues, Teacher Gift Certificates and money received for Yearbook.  The ending balance for November is $19,238.01.

Lisa Ebisch, Holiday Baskets:  Volunteers are needed to help sort donated items on Tuesday, December 16 from 9:30-11:30 am in the elementary gym.  Drivers are also needed to deliver items that same day.  Plan to have a person with you for the delivery portion.

Tamara Scully, Hospitality:  The Christmas gift project for the teachers is done. There are 125 gifts to wrap for teachers on Thursday, December 11at the wrapping session at school.  Volunteers are needed to help wrap.  The holiday lunch for teachers is December 17.

Michele Douglas, Holiday Parties:  Parties are December 18 at 1:30.  Take pictures for the yearbook and park in the back.  The All School Assembly is on the 18th at 8:30.  4th and 5th grades will perform.

Barb Ray and Jody Schaad, Parent Advisory Council Report:  Dr. Jungmann gave an overview of his 35-page report with a question and answer session that followed.  They discussed keeping quality teachers in the school system, and they were able to view new curriculum for the schools.

Lisa Hyde, Chat and Chew: The deadline to register is December 15.  Group leader volunteers are needed.

Lori Chisholm, Spring Fling Ideas Discussion:  Spring Fling is April 10.  Sara Swaim and Sarah Dorrel are chairs. Items discussed as potential options for the event: Classroom games, classroom art projects for auction, and entertainment.  Please let us know of any contacts, gift baskets to auction or ideas for food options to sell.

New Business

Emily Russell, Greenhouse: Volunteers are needed in the greenhouse starting in January.  Mr. Johnson will host an informational meeting on Wednesday, January 7 at 9:30 in the greenhouse.  Please come if interested.  Volunteer shifts are typically one day a week from 8-11 am with flexibility.

Lisa Hyde, Target RED Card: Target RED card can be used as either a debit or credit card with an instant 5% savings and a 1% donation to HHPTA once that our school is specified on your account.

Renee Thornton, Parents as Teachers: K-Prep will be Tuesday, December 9 from 5-6 pm in the library for those beginning Kindergarten next year.  Letter sounds is the theme for the first meeting.

Lori Chisholm adjourned the meeting at 7:33 PM.

Emily Russell

PTA Secretary

Parents as Teachers- Kindergarten Prep

by Lori - December 9th, 2014

Renee Thornton from Parents as Teachers will hold a “Letter Sounds” K-Prep class for those kids entering kindergarten in the Fall of 2015.  Tonight in the library from 5:00-6:00.